- Post written by Sogeti consultant, Derek Gusoff
SharePoint 2007 had some powerful Enterprise Content Management features, but it had some weaknesses that often had users wishing for more. For example, Content Types could not span site collections. In an environment with multiple site collections or web applications, these Content Types would have to be recreated many times. Worse, updates to the Content Types meant replicating those updates across the farm, leading to overly complex and error-prone situations.
SharePoint 2010 eliminates many of those concerns with its new Managed Metadata Service. Part of the new Shared Services architecture in SharePoint 2010, the Managed Metadata Service is managed by a farm administrator and provides metadata services that can be consumed across the farm. Farms can also have multiple Managed Metadata Service applications and expose different sets of metadata to different groups within the farm.
Key concepts within this architecture include the Term Store and the Managed Keywords. The Term Store is a collection of terms that can be linked to items in SharePoint. It is defined by an administrator and represents a managed taxonomy. The Managed Keywords collection consists of the tags created by users to label SharePoint content, creating a “folksonomy”. Both the Term Store and Managed Keywords can be leveraged to create more meaningful search results for users.
Another way SharePoint 2010 simplifies enterprise-wide content management is through Content Types. A Content Type Syndication Hub is a site collection that has been configured to host Content Types for the entire farm. Other site collections can then receive Content Types from the Hub. Now any changes made to the Content Types in the Hub will be extended to all site collections.